1) Research |
- Client meetings, set parameters
- Site surveys
|
| 2) Program
Development |
- Destination & venue confirmation
- Return to the destination and create the day to day events
- Draft preliminary budget
- Client approvals
|
| 3)
Production
|
- On-going communication with incentive candidates
- Create printed materials
- Secure vendor contracts
- Hotel accommodations and other event venues
- Air / Sea / Land transportation
- Caterers, florists, entertainers, meeting speakers, gift
selection, etc.
- Finalize budget and make necessary vendor deposits
- Guest travel and hotel arrangements [for client and
incentive winners]
|
| 4)
Management
|
- Return to destination four weeks prior to finalize
arrangement details
- Comprehensive meetings with destination hotel and vendors
- Complete staffing and supervision during the program
- Thorough record keeping and payment to all vendors
|
| [photos
by Dean Stevenson]
|
[illustrations by Christopher
Grubbs]
|